Header:
CODE OF FEDERAL REGULATIONS
TITLE 7 -- AGRICULTURE
SUBTITLE B -- REGULATIONS OF THE DEPARTMENT OF AGRICULTURE
CHAPTER XVIII -- RURAL HOUSING SERVICE, RURAL BUSINESS-COOPERATIVE SERVICE, RURAL UTILITIES SERVICE, AND FARM SERVICE AGENCY, DEPARTMENT O
Date:
01/17/2012
Document:
EXHIBIT A -- U.S. DEPARTMENT OF AGRICULTURE, FARMERS HOME ADMINISTRATION
07 01 Office of the Administrator
A. Assignment of Functions Responsible for:
1. The management and administration of the programs and support functions of the Farmers Home Administration (FmHA) which provide assistance to rural Americans and their communities in:
(a) Owning and operating family farms.
(b) Obtaining adequate, affordable housing.
(c) Having access to needed community facilities.
(d) Improving economic opportunity through business and industrial development.
2. Assisting the Secretary in carrying out the Secretary's responsibility for leadership and coordination of National and local rural development efforts.
B. Availability of Information
The Legislative Affairs and Public Information Staff, Washington, DC 20250, will handle all inquiries for information concerning FmHA programs. Freedom of Information inquiries are handled by the Administrative Services Division.
C. Regulations
Regulations governing FmHA programs are found in Title 7, Code of Federal Regulations, parts 1804 through 2054.
D. Historical Documents
1. Consolidated Farm and Rural Development Act, as amended (7 U.S.C. 1921 et seq).
2. Title 5, Housing Act of 1949, as amended (42 U.S.C. 1471 et seq).
07 01 State Offices
Assignment of Functions
Provides overall direction of FmHA program operations at the State level, ensures adherence to program plans approved for the State by the Administrator, and renders staff advisory and manpower support to frontline operating personnel in the District and County offices. Has full responsibility for making and servicing business and industry loans.
07 01 District Offices
Assignment of Functions
Provides overall direction of FmHA program operations at the District level, ensures adherence to program plans approved for the District by the State Director and renders supervisory and advisory support to frontline operating personnel in the County Offices. Has full responsibility for making and servicing multi-family housing and community program loans and grants.
07 01 County Offices
Assignment of Functions
Executes the FmHA programs and activities in one or more counties or portions of counties, with major responsibility for conducting individual farm and home ownership programs.
07 01 00 0001 Legislative Affairs and Public Information Staff
Assignment of Functions
1. Advises the Administrator, or represents the Administrator in assisting and advising other Agency and Departmental officials, in policy matters relating to the development of legislation and development of regulations to implement legislation, and response to or relations with members and committees of Congress and the public.
2. Coordinates Agency preparation for Congressional hearings, including arrangement for witnesses and preparation of statements and other materials to be presented.
3. Serves as control point for securing and expediting Agency response to requests for legislative reports on bills introduced in Congress.
4. Maintains information files on legislation pending or enacted. Performs special fact finding work as assigned.
5. Responds to Congressional inquiries received by telephone or mail relating to Agency operations, programs and status of applications; coordinates Agency response to Congressional correspondence; handles or expedites response to inquiries which require same day service.
6. Provides the Administrator and the Agency with fast, accurate service in production of briefing material, speeches, Congressional testimony, and any other material requested; produces an inhouse newsletter "FYI", which provides Agency information to all FmHA employees, and FmHA publications generally, except for personnel and program instruction; assists State Directors and field offices with information efforts.
7. Maintains liaison and working relationship with the Office of Governmental and Public Affairs, the Office of the General Counsel and other Departmental units involved in Congressional relations and public information.
07 01 00 0002 Equal Opportunity Staff
Assignment of Functions
1. Responsible to the Administrator for the development and institution of plans, procedures and policies necessary for eliminating discrimination in FmHA programs and employment because of race, color, religion, sex, national origin, age, marital status, or handicap, and for such other activities as the Administrator may prescribe from time to time.
2. Administers laws, statutes, executive orders and Departmental regulations that assure equal opportunity in program participation and employment, including Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), Title VII of the Civil Rights Act of 1964 (amended by the Equal Employment Act of 1972), Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284), Equal Credit Act of 1975 (also Equal Credit Opportunity Regulations B (12 CFR part 202) effective March 23, 1977), and Executive Orders 11246 and 11478.
3. Provides research data to USDA Office of Minority Affairs and Office of Governmental and Public Affairs; works with the Justice Department, Department of Labor, Office of Personnel Management, Equal Employment Opportunity Commission and USDA's Office of Personnel and Minority Affairs on training and program coordination.
07 01 00 0003 Planning and Analysis Staff
Assignment of Functions
1. Responsible to the Administrator for the development and institution of plans, procedures, and policies necessary for the efficient and orderly management of activities related to program evaluation, management plans, audit liaison, internal control, and loan classification evaluation, and for such other activities as the Administrator may prescribe from time to time.
2. Develops policy, procedures, and guidance for the Agency-wide programs of Evaluation Reviews, Program Review Assistant (PRA) Reviews, Coordinated Assessment Reviews and Vulnerability Assessments to serve as management tools in evaluating county, district, state and National Office effectiveness and efficiency; conducts comprehensive analyses of the effectiveness of FmHA programs in the accomplishment of specific missions, makes evaluation of cost effectiveness and participates in special studies to resolve program issues; field tests new program evaluation methodologies to assure that programs can be successfully evaluated.
3. Formulates and develops Agency-wide management plans, the purpose of which is to plan and project the effective utilization of the Agency's resources; provides policy direction and accountability, and measures the performance and effectiveness of the Agency; monitors and assists County Offices, District Offices, State Offices, and units within the Finance Office and the National Office in executing the Agency's activities in meeting the needs of rural America; measures and evaluates the performance of the Agency in meeting the goals of the Administration through receipt and review of quarterly status reports from the State and National Offices.
4. Develops, implements, and monitors the operation of FmHA's internal control system in compliance with OMB Circular A-123 and the Federal Managers' Financial Integrity Act. Develops policy and procedure on sound management controls and internal control reviews. Tracks the resolution of recommendations for corrective actions resulting from internal control reviews, Office of the Inspector General (OIG) and Government Accounting Office (GAO) reviews, PRA Reviews, Coordinated Assessment Reviews and Agency evaluation reviews, and assures compliance with all tracking and followup requirements. Analyzes audit and review findings and trends and recommends changes for Agency-wide improvement.
5. Provides guidance and assistance to program staffs in the development of loan classification systems for providing management with information on loan quality, risks involved, and loss exposure.
6. Maintains liaison and working relationship with USDA Office of the Inspector General, Office of Budget and Policy Analysis, and the General Accounting Office; consults with professional accounting associations such as the American Institute of Certified Public Accountants and Association of Licensed Public Accountants.
07 01 00 0004 National Appeals Staff
Assignment of Functions
Responsible to the Administrator to assure development, implementation, monitoring and evaluation of operation of the National Appeals program, and to perform such other activities as the Administrator may prescribe from time to time.
1. Plans, formulates and recommends broad current and long range plans, policies, and procedures for administering the appeals program.
2. Develops, prepares, and processes new regulations and policy issuances on assigned functions. Reviews FmHA State Directives for conformance with laws, regulations, and National Office procedures. Develops draft legislation and regulatory proposals and develops legislative reports. Responds to Government Accounting Office and Office of the Inspector General reports.
3. Conducts hearings to uphold, reverse, or modify applicable administrative decisions of an FmHA decision maker which adversely affect an applicant/borrower (or lender if a guaranteed loan is involved) and which the applicant/borrower/lender has appealed.
4. Reviews appeal hearings (hearing officer notes, tapes of transcripts, and docket contents) to ensure that time limitations have been observed, that the reasons for the decision are valid and clearly explained, that relevant facts are cited to support the decision, and that FmHA regulations are properly cited and utilized.
5. Evaluates the planning, developing, and conducting training programs by Staff employees in terms of regulatory coverage, presentation, subject matter coverage, and effectiveness.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the appeal program requirements or anticipated policy changes.
7. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 Deputy Administrator Program Operations
Assignment of Functions
1. Serves as top policy advisor to the Administrator on all program matters, directs the development or change and institution of plans, procedures and policies necessary for the efficient and orderly management of all assigned programs, and performs such other activities as the Administrator may prescribe from time to time.
2. Has primary responsibility for the overall operation and management of a broad and complete range of Farm, Family and Rural Development programs, with responsibility for the work of Agency program units in the areas of Community Programs and Business and Industry, Environment and Technology, Farmer Programs, and Single and Multi-Family Family Housing; provides advice and guidance to superiors, Assistant Administrators, Division Directors, and State Directors on all loan and grant making and servicing activities.
3. Maintains active liaison with all appropriate USDA and other Federal agencies that impact or have an interest in assigned program areas; cooperates and assists in areas of mutual concern; develops and maintains good, businesslike relations with a broad range of community and public interest groups, professional associations, advocate groups, and suppliers of materials and services.
4. Maintains good working relations with the Office of the General Counsel; stays currently informed on legal aspects of program operations and operates programs accordingly; keeps informed on environmental and technological matters relating to program operations; responds to Congressional inquiries on an accurate, timely, and professional basis and keeps appropriate members and staffs informed as needed on the conduct of assigned programs; directs the processing and control of jacketed correspondence; participates in budget, oversight and other designated hearings.
5. Establishes good, business-like working relationships with Assistant Administrators and Division Directors and provides them with sound, consistent advice and counsel. Maintains active interest in all program areas and keeps staff currently informed on policy items and other areas of interest.
07 02 00 0001 Program Support Staff
Assignment of Functions
1. Responsible to the Deputy Administrator Program Operations for recommending and maintaining policies and standards that are environmentally and technically sound, ensures compliance with objectives of enabling legislation and requirements of regulatory authorities relating to these issues as they affect FmHA programs. Incorporates proven technological advances into FmHA financial assistance programs and ensures those projects funded byFmHA are cost-effective, safe, and healthful, and will adequately meet the needs of the owners. Reviews field operations to determine the appropriateness of current or proposed policies and standards to provide for more effective environmental and technical operations. Assists in developing an organizational structure necessary to ensure appropriate environmental and technical input into Agency operations.
2. Provides environmental and technical assessment of requests for Agency financial assistance and coordinates environmental and technical requirements and policies across the program divisions in order to maintain consistency. Keeps the Deputy Administrator and program personnel advised of the latest regulatory and state-of-the art approaches to proper design and construction.
3. Provides specialized professional advice and assistance to the Deputy Administrator and appropriate program officials in areas of architecture, engineering, land use planning, environmental analysis and all technical aspect of FmHA programs as required concerning loan-making, account servicing, management of inventory property, etc. Keeps appropriate program officials currently informed of pending requests and coordinates responses with such officials.
4. Serves as Agency contact and authority on specialized matters such as OMB Circular A-95, suspension and debarment, dam safety, historic preservation, National Environmental Policy Act, floodplains and wetlands, Secretary's Memoranda concerning Land Use Policy, and other major environmental laws and regulations, relocation and real property acquisition, Department of Labor construction contract provisions, handicapped accessibility, etc.; maintains a library of technical standards and references essential to the orderly operation of FmHA programs, makes recommendations to implement these matters and acts as a clearinghouse for distribution of these standards to staff personnel on a nationwide basis working in close cooperation with appropriate program officials.
5. Maintains liaison and working relationship with technical standards organizations, assists in coordinating technical changes in FmHA regulations with private and public interest groups affected; and participates in professional organization activities and seminars to maintain state-of-the art knowledge in the various areas of responsibility.
6. Assures that all activities affecting program matters will be closely coordinated with the appropriate program personnel.
07 02 00 0002 Executive Secretariat Staff
Assignment of Functions
1. Serves as advisor to the Deputy Administrator Program Operations on all controversial and sensitive communications from the White House, the Congress, State and local governments, other Federal agencies, USDA departmental officials, public interest groups, and the general public.
2. Has primary responsibility for ensuring effective and efficient correspondence management and coordination of Agency response within the Farmers Home Administration, the Program Operations areas, and the immediate Office of the Administrator.
3. Maintains effective coordination of written responses within the agency's program areas, assists in monitoring correspondence flow, tracks receipt of incoming correspondence, and follows up on official responses to meet agency deadlines.
4. Develops agency correspondence handling procedures, resolves problem issues pertaining to official responses, and develops improvements for handling the Executive Secretariat Staff.
5. Maintains standards of consistent high quality for written material prepared for the approval of the Deputy Administrator Program Operations, the Administrator and the Secretary of Agriculture.
07 02 01 Assistant Administrator -- Housing
Assignment of Functions
Responsible to the Administrator and Deputy Administrator Program Operations for the development and implemention of plans, procedures and policies necessary for the efficient and orderly management of the Agency's total housing program, which extends housing credit to rural and small town people of limited resources, thus providing an opportunity to have decent housing in an acceptable environment, and for such other activities as the Administrator or Deputy Administrator may prescribe from time to time.
1. Provides executive leadership, formulates and coordinates policies and provides direction in carrying out single and multiple family housing and technical assistance programs in all States, the Pacific Trust Territories, Guam, Puerto Rico, and the Virgin Islands.
2. Administers and manages the sections 502 and 504 single family housing programs, section 515 rural rental program, rural housing site loans, rural cooperatives housing loans, farm labor housing loan and grant program, self-help technical assistance grant program and technical and supervisory assistance grant programs.
3. Administers and monitors the single family housing loan and grant operations through two divisions (Single Family Housing Processing Division and Single Family Housing Servicing and Property Management Division), and provides guidance and direction for conducting multiple family programs through two divisions (Multi-Family Housing Processing Division and Multi-Family Servicing and Property Management Division).
4. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss program requirements in general or to explain or defend the agency position taken on housing issues or anticipated policy changes.
5. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 01 0001 Single Family Housing Processing Division
Assignment of Functions
Responsible to the Assistant Administrator -- Housing for the development and institution of plans, procedures, and policies necessary for administering the Agency's single family housing rural loan and grant programs, and for such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies and procedures for administering the loan making and related activities in the single family housing program which provides direct loans and grants to low income applicants, insured loans to low and moderate income families, and guaranteed loans to above moderate income families, also including special housing programs such as mobile home loans, individual condominiums, weatherization loans, single family housing programs under agreements with other departments, and special studies, projects and surveys related to single family housing.
2. Conducts program evaluations to ensure that State program operations are being effectively carried out as planned and are consistent with National and State loan making policies and procedures. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective action to be taken. Follows up with field offices to assure accomplishment of corrective action.
3. Incorporates policy issuances into existing procedures. Prepares notices and amendments for issuance to the field organizations, and provides technical advice and assistance to National, State, and local FmHA employees.
4. Initiates planning, developing, implementing, and conducting training programs for State and local FmHA employees on assigned programs.
5. Reviews, analyzes, and recommends action to be taken on loan making cases requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approved by higher authority.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the Housing Program loan making requirements in general or to explain or defend the agency position taken on program issues or anticipated policy changes.
7. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 01 0002 Single Family Housing Servicing and Property Management Division
Assignment of Functions
Responsible to the Assistant Administrator -- Housing for the development and institution of plans, procedures, and policies necessary for servicing the Agency's multi-billion dollar portfolio of single-family housing loans and the management and sale of housing properties acquired by the Agency, and for such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies and procedures for servicing actions on outstanding loans, including resolution of borrower complaints about construction and problems with builders and developers; administers the Agency's compensation for construction defects program; counsels borrowers in financial management, budgeting, and in wise use of credit; conducts orderly servicing of real estate taxes, property insurance, and actions by third parties which jeopardize the interests of the borrower or the Government; oversees collection of loan payments, granting of interest credit and moratorium as necessary to be responsive to borrowers' change of circumstance and related appeals, graduation to other credit sources, assumption of loans or sale of property (including recapture of subsidy granted on the loans), and any other problems which arise during a borrower's ownership.
2. Liquidates loans when servicing actions have been ineffective in solving problems, including handling foreclosure appeals and securing repair, maintenance, management, lease, and sale of acquired property. Provides guidance to State and county office personnel in effective management of acquired property and contracting for procurement of supplies and services for repair and maintenance of inventory property.
3. Conducts program evaluations to ensure that State program operations are being effectively carried out as planned and are consistent with National and State loan servicing policies and procedures. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective action to be taken. Follows up with field offices to assure accomplishment of corrective action.
4. Incorporates policy issuances into existing procedures. Prepares notices and amendments of issuance to the field organization, and provides technical advice and assistance to National, State, and local FmHA employees.
5. Initiates the planning, developing, implementing, and conductng training programs for State and local FmHA employees on assigned programs.
6. Reviews, analyzes, and recommends action to be taken on loan making cases requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approved by higher authority.
7. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the Housing Program loan servicing and property management requirements in general or to explain or defend the Agency position taken on program issues or anticipated policy changes.
8. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 01 0003 Multi-Family Housing Processing Division
Assignment of Functions
Responsible to the Assistant Administrator -- Housing for the development and institution of plans, procedures, and policies necessary for the efficient and orderly management of a nationwide program of rural rental housing loans, rural cooperative housing loans, congregate housing loans, labor housing loans and grants, rural housing site loans, self-help technical assistance grants, technical and supervisory assistance grants, and rental assistance programs, and such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies and procedures for administering the multi-family housing program and evaluating the effectiveness of Agency goals and objectives; maintains a high level of knowledge of the statutes authorizing the respective programs, regulations, and circulars governing operation of the programs and of proposed changes on those statutes, regulations and circulars. Provides direction and guidance to State Office personnel in resolving complex problems of program administration. Maintains knowledge of social, economic, and general real estate and rural credit conditions, trends, and problems existing throughout the nation's rural areas. Reviews and provides guidance and authorization to State Directors on loans and grants of a complex and precedent setting nature and in excess of the State Director's approval authority.
2. Conducts program evaluations to ensure that State program operations are being effectively carried out as planned and are consistent with National and State loan making policies and procedures. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective action to be taken. Follows up with field offices to assure accomplishment of corrective action.
3. Incorporates policy issuances into existing procedures. Prepares notices and amendments for issuance to the field organizations, and provides technical advice and assistance to National, State, and local FmHA employees.
4. Initiates the planning, developing, implementing, and conducting training programs for State and local FmHA employees on assigned programs.
5. Reviews, analyzes, and recommends action to be taken on cases requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approved by higher authority.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the Housing Program loan making requirements in general or to explain or defend the Agency position taken on program issues or anticipated policy changes.
7. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 01 0004 Multi-Family Housing Servicing and Property Management Division
Assignment of Functions
Responsible to the Assistant Administrator -- Housing for the development and institution of plans, procedures, and policies necessary for the efficient and orderly management of a nationwide program of servicing, recordkeeping and account servicing, real estate appraisals, and program evaluation of all multi-family housing programs, and for such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies and procedures for administering the servicing of all rural rental housing loans, labor housing loans and grants, and rural housing site loans; and the operation and review of multi-family housing appraisal functions.
2. Conducts program evaluations to ensure that State program operations are being effectively carried out as planned and are consistent with National and State loan servicing policies and procedures. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective action to be taken. Follows up with field offices to assure accomplishment of corrective action.
3. Incorporates policy issuances into existing procedures. Prepares notices and amendments for issuance to the field organization, and provides technical advice and assistance to National, State, and local FmHA employees.
4. Initiates planning, developing, implementing, and conducting training programs for State and local FmHA employees on assigned programs.
5. Reviews, analyzes, and recommends action to be taken on loan making cases requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approved by higher authority.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the Multi-family Housing Program loan servicing requirements in general or to explain or defend the Agency position taken on program issues or anticipated policy changes.
7. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 02 Assistant Administrator Farmer Programs
Assignment of Functions
Plans, organizes, directs, and controls the Agency's Farmer Programs. As such:
1. Responsible to the Deputy Administrator Program Operations for the development and institution of plans, procedures, and policies for effective, efficient, and orderly management of Farmer Programs (FP) responsibilities; provides leadership to ensure execution of policies and procedures by the Loan Making Division, Loan Servicing and Property Management Division, Emergency Designation Staff, Program Development Staff, and support functions, and for such other activities which the Administrator may prescribe from time to time.
2. Oversees administration and management of insured and guaranteed farm loan programs which includes making and servicing farm ownership loans (including nonfarm enterprise loans); farm operating (including youth) loans; natural disaster emergency loans; management and servicing of loans no longer authorized or funded.
3. Monitors, inspects, and evaluates the administration of loan programs as executed by FmHA field personnel on a nationwide basis; analyzes problems and takes action to implement corrective measures; develops and manages an equitable system of allocation of loan funds to States.
4. Develops and initiates action to implement cost reduction techniques for nationwide application in operation of loan programs; coordinates implementation of the debt management program and Presidential and Departmental directives to reduce loan losses as they apply to Farmer Programs.
5. Develops priorities for assisting Farmer Programs loan applicants and borrowers in the areas of farm management, supervision and planning, security servicing, collection of accounts, property management, loan making and other related aspects; develops and implements procedures that will preserve and strengthen the family owner-operator system of agriculture; ensures that borrower graduation policies are adhered to by field personnel.
6. Directs the preparation of budget estimates and projections for program operations; directs the drafting of legislation and legislative reports involving the farm loan programs.
7. Develops, monitors, and evaluates contracts for Farmer Programs activities. Recommends action on use of contracts to achieve effective program administration.
8. Maintains liaison and working relationship with key officials of the agency and institutions such as bankers, investment groups, agricultural credit firms and farm organizations; collaborates with the Secretary's Office, officials of other agricultural agencies, State agricultural colleges, non-Federal credit institutions, professional appraisal societies, and others, on matters of mutual concern; consults with and informs State and local Government officials on program matters; confers and works with the Office of the General Counsel, Office of the Inspector General, Office of Management and Budget, General Accounting Office, and others on program issues and matters of mutal concern; represents the Agency on Departmental, interdepartmental, and interagency task forces for developing public policy for improving services to the public.
07 02 02 0001 Farmer Programs Program Development Staff
Assignment of Functions
Responsible to the Assistant Administrator Farmer Programs to assure development, implementation, monitoring and evaluation of program operations of Farmer Programs, FmHA, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Plans, formulates and recommends current and long range plans, policies, and procedures for administering the direct and guaranteed FmHA farm loan making, servicing, and property management programs.
2. Develops, prepares, and processes new regulations and policy issuance on Farmer Program functions. Reviews FmHA State Directives for conformance with laws, regulations, and National Office procedures. Recommends corrections or modifications required for conformance. Develops draft legislation and regulatory proposals and develops legislative reports. Responds to Government Accounting Office and Office of the Inspector General reports.
3. Evaluates the planning, developing, and conducting training programs of Farmer Programs for FmHA employees in terms of regulatory coverage, presentation, subject matter coverage, and effectiveness.
4. Performs special studies and analyses relating to the farm loan making, loan servicing, and property management functions. Monitors, evaluates, and makes recommendations relative to Farmer Programs contracting activities.
5. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss the program requirements in general or to explain or defend the Agency position taken on loan making decisions or anticipated policy changes.
6. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
7. Monitors, evaluates, and makes field office staffing and reorganization recommendations directed toward more efficient and effective program administration.
07 02 02 0002 Farmer Programs Emergency Designation Staff
Assignment of Functions
Responsible to the Assistant Administrator Farmer Programs to plan, organize, direct, and control the emergency designation function of Farmer Programs, FmHA, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies, and procedures for administering the FmHA emergency designation program.
2. Conducts the emergency disaster process for Presidential major disaster and emergency declarations, for Secretarial emergency area designation requests, and for FmHA State Director authorizations.
3. Participates in state-wide loan program evaluations to ensure that emergency designation procedures are being effectively carried out and are consistent with National and State procedures. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective actions to be taken. Follows up with field offices to assure accomplishment of corrective action.
4. Reviews complaints resulting from emergency designation actions taken by Agency headquarters or those taken at the State or lower level.
5. Participates in planning, developing, implementing, and conducting training programs for State and local FmHA employees on the emergency designation program operations.
6. Provides technical advice and assistance to National, State and local FmHA employees.
7. Reviews and analyzes emergency designation cases requiring prior clearance of the National Office. Recommends the disposition of cases submitted for technical review.
8. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public to discuss emergency designation requirements in general or to explain or defend the agency position taken on emergency designation issues or anticipated policy changes.
9. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters have interrelated application or mutual concern.
07 02 02 0003 Farmer Programs Loan Making Division
Assignment of Functions
Responsible to the Assistant Administrator Farmer Programs to plan, organize, direct, and control the Loan Making function of Farmer Programs, FmHA, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies, and procedures for administering the direct and guaranteed FmHA farm loan making programs.
2. Conducts state-wide farmer loan program evaluations to ensure that program operations are being effectively carried out as planned and are consistent with National and State loan making policies and procedures and professional agricultural financial and production management methods and techniques. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective actions to be taken. Follows up with field offices to assure accomplishment of corrective action.
3. Incorporates policy issuances into existing procedures. Prepares notices and amendments for issuance to field organizations.
4. Participates in planning, developing, implementing, and conducting training programs for State and local FmHA employees on the Farmer Programs loan making program operations.
5. Provides technical advice and assistance to National, State and local FmHA employees.
6. Reviews, analyzes, and recommends action to be taken on loan making cases requiring prior clearance of the National Office. Resolves, or recommends the disposition of problem cases submitted for technical review and approval by higher authority.
7. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss loan making requirements in general or to explain or defend the Agency position taken on loan making issues or anticipated policy changes.
8. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 02 0004 Farmer Programs Loan Servicing And Property Management Division
Assignment of Functions
Responsible to the Assistant Administrator Farmer Programs to plan, organize, direct, and control the Loan Servicing and Property Management function of Farmer Programs, FmHA, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies, and procedures for administering the direct and guaranteed FmHA farm loan servicing and property management programs.
2. Conducts nationwide and state-wide farmer loan program evaluations to ensure that program operations are being effectively carried out as planned and are consistent with National and State loan servicing and property management policies and procedures and professional agricultural financial and production management methods and techniques. Identifies program weaknesses, makes recommendations for improvements in operating efficiency and identifies corrective actions to be taken. Follows up with field offices to ensure accomplishment of corrective action.
3. Incorporates policy issuances into existing procedures. Prepares notice and amendments for issuance to field organizations.
4. Participates in planning, developing, implementing, and conducting training programs for State and local FmHA employees on Farmer Programs loan servicing and property management program operations.
5. Provides technical advice and assistance to National, State and local FmHA employees.
6. Reviews, analyzes, and recommends action to be taken on loan servicing and property management cases requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approval by higher authority.
7. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss program requirements in general or to explain or defend the agency position taken on loan servicing and property management issues or anticipated policy changes.
8. Works closely with other program divisions and staffs, OIG, OGC, and with officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 03 Assistant Administrator -- Community and Business Programs
Assignment of Functions
Is responsible to the Deputy Administrator for Program Operations to plan, organize, direct, and control the Agency's Community and Business Programs. As such:
1. Develops and institutes plans, procedures, and policies for the effective, efficient, and orderly management of Community and Business Programs responsibilities; provides leadership to ensure execution of policies and procedures by the Business and Industry Division, Water and Waste Division, Community Facilities Division, and support functions, and performs other activities as the Administrator or Deputy Administrator may prescribe from time to time.
2. Oversees administration and management of a broad and complex range of Community and Business and Industry type programs, including water and waste disposal loans and grants, section 306C WWD loans and grants, emergency community water assistance grants, technical assistance and training grants, community facility loans and grants, rural business enterprise/television demonstration grants, rural technology and cooperative development grants, watershed and flood prevention loans, resource conservation and development loans, recreation loan servicing, energy impact assistance grants, nonprofit National Corporation loans and grants, irrigation and drainage loans, Grazing Association loans, Indian tribal acquisition loans, unincorporated EO cooperative loans, shift in land use loans, Timber Development Organization loans, area development assistance planning grants, rural development loan funds, incorporated EO cooperative loans, drought and disaster guaranteed loans, and business and industrial loans.
3. Monitors, inspects, and evaluates the administration of loan and grant programs as executed by FmHA field personnel on a nationwide basis; analyzes problems and takes action to implement corrective measures; develops and manages an equitable system of allocation of loan funds to states.
4. Develops and initiates action to implement cost reduction techniques for nationwide application in operation of loan programs; coordinates implementation of the debt management program and Presidential and Departmental directives to reduce loan losses as they apply to assigned programs.
5. Develops priorities for assisting Community and Business Programs loan applicants and borrowers in the areas of supervision and planning, security servicing, collection of accounts, property management, loan making and other related aspects; develops and implements procedures that will preserve and strengthen the development of rural America; ensures that borrower graduation policies are adhered to by field personnel.
6. Directs the preparation of budget estimates and projections for program operations; directs the drafting of legislation and legislative reports involving the community and business loan programs.
7. Develops, monitors, and evaluates contracts for community and business activities. Recommends action on use of contracts to achieve effective program administration.
8. Maintains liaison and working relationship with key officials of the agency and institutions such as bankers, and investment groups; collaborates with the Secretary's Office, officials of other agencies, professional societies, and others, on matters of mutual concern; consults with and informs State and local Government officials on program matters; confers and works with the Office of the General Counsel, Office of the Inspector General, Office of Management and Budget, General Accounting Office, and others on program issues and matters of mutual concern; represents the Agency on Departmental, interdepartmental, and interagency task forces for developing public policy for improving services to the public.
07 02 03 0001 Water And Waste Division
Assignment of Functions
Responsible to the Assistant Administrator Community and Business Programs to plan, organize, lead, and direct the Water and Waste Division of Community and Business Programs, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies, and procedures necessary for the efficient and orderly management of a nationwide program of water and waste disposal loans and grants and technical assistance and training grants in rural areas.
2. Oversees nationwide authority of FmHA to make loans and/or grants for development of new water and waste disposal systems or needed improvements to existing facilities and technical assistance and training grants to private nonprofit corporations. Develops and maintains regulations directing the processing, approving, and servicing of loans and grants. Reviews large unusually complex loan dockets and rejects or concurs with State Office recommendation for approval, or for liquidations or other servicing actions. Maintains knowledge of the statutes authorizing the respective programs and drafts proposed legislative revisions. Maintains knowledge of social, economic, and credit conditions in rural areas.
3. Participates in the planning, developing, implementing, and conducting training programs for State and local FmHA employees on assigned programs.
4. Provides technical advice and assistance to National, State and local FmHA employees.
5. Reviews, analyzes, and recommends action to be taken on loan dockets requiring prior clearance of the National Office. Resolves, or recommends the disposition of problem cases submitted for technical review and approval by higher authority.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss water and waste disposal requirements in general or to explain or defend the agency position taken on loans and grants or anticipated policy changes.
7. Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 03 0002 Community Facilities Division
Assignment of Functions
Responsible to the Assistant Administrator Community and Business Programs to plan, organize, lead, and direct the Community Facilities Division of Community and Business Programs, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies, and procedures necessary for the efficient and orderly management of a nationwide progam of community facilities loans, industrial development grants, recreation loans, watershed and flood prevention loans, energy assistance impact grants, resource conservation and development loans, nonprofit National Corporation loans and grants, irrigation and drainage loans, Grazing Association loans, Indian tribal acquisition loans, unincorporated EO cooperative loans, shift in land use loans, Timber Development Organization loans, area development assistance planning grants.
2. Oversees nationwide authority of FmHA to make and service assigned loans and grants. Develops and maintains regulations directing the processing, approving, and servicing of loans and grants. Reviews large or unusually complex loan dockets and rejects or concurs with State Office recommendation for approval, or for liquidations or other servicing actions. Maintains knowledge of the statutes authorizing the respective programs and drafts proposed legislative revisions and of social, economic, and credit conditions in rural areas.
3. Participates in planning, developing, implementing, and conducting training programs for State and local FmHA employees on assigned programs.
4. Provides technical advice and assistance to National, State and local FmHA employees.
5. Reviews, analyzes, and recommends action to be taken on loan dockets requiring prior clearance of the National Office. Resolves, or recommends the disposition of problem cases submitted for technical review and approval by higher authority.
6. As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss community facilities requirements in general or to explain or defend the agency position taken on loans and grants or anticipated policy changes, and to assist with development of interagency agreements.
7.
Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 02 03 0003 Business and Industry Division
Assignment of Functions
Responsible to the Assistant Administrator Community and Business Programs to plan, organize, lead, and direct the Business and Industry Division of Community and Business Programs, and to perform such other activities as the Assistant Administrator may prescribe from time to time.
1. Implements current and long range plans, policies and procedures necessary for the efficient and orderly management of a nationwide program of business and industry loans and grants, including a program of guaranteed loans to assist rural business entities adversely impacted by certain natural disasters.
2.
Oversees nationwide authority of FmHA to make and service assigned loans and grants. Develops and maintains regulations directing the processing, approving, and servicing of loans and grants. Reviews large or unusually complex loan dockets and rejects or concurs with State Office recommendations for approval, or for liquidations or other servicing actions. Maintains knowledge of the statutes authorizing the respective programs and drafts proposed legislative revisions. Works with lenders, financial consultants, and corporate executives in structuring and developing commercial loan packages.
3.
Administers a loan portfolio consisting of 38 Rural Development Fund (RDLF) loans that were transferred from the Department of Health and Human Services on June 9, 1986. These RDLF loans were made in 21 states, Puerto Rico, the Virgin Islands, and the District of Columbia. Administers Incorporated Economic Opportunity Loans.
4.
Participates in the planning, development, implementation, and conducting training programs for State and local FmHA employees on assigned programs.
5.
Provides technical advice and assistance to National, State and local FmHA employees.
6.
Reviews, analyzes, and recommends action to be taken on loan dockets requiring prior clearance of the National Office. Resolves or recommends the disposition of problem cases submitted for technical review and approval by higher authority.
7.
As a representative of the Administrator, meets with Members of Congress, high level officials of other Federal and State agencies, special interest groups and the general public, to discuss business and industry requirements in general or to explain or defend the agency position taken on loans and grants or anticipated policy changes.
8.
Works closely with other program divisions and staffs, OIG, OGC, and with key officials on various phases of work, operating problems, individual problems, individual cases, and procedural and other matters having interrelated application or mutual concern.
07 06 Deputy Administrator for Management
Assignment of Functions
Responsible to the Administrator or Associate Administrator for the formulation of policy for the Agency in all areas of support services for the Agency's programs, and performs such other activities as the Administrator may prescribe from time to time.
1.
Provides overall supervision and direction of the Agency's staff support activities including administrative planning, accounting, budgeting, personnel, systems development, use of ADP, administrative services, information resources management, organization, financial matters, and management improvement.
2.
Directs and supervises subordinate organizational activities consisting of the Assistant Administrator for Automated Information Services; the Assistant Administrator, Finance Office; the Assistant Administrator for Administration; the Budget Staff; and the Financial and Management Analysis Staff.
3.
Maintains liaison and working relationship with the Department's Management Council; works with the Assistant Secretary for Administration and associated staff offices, the Office of Budget and Program Analysis, the Office of Management and Budget, the Office of Personnel Management, General Services Administration, the Department of Treasury, Congressional staffs, and others as necessary to carry out assigned responsibilities.
07 06 00 0001 Financial and Management Analysis Staff
Assignment of Functions
Responsible to the Administrator and the Deputy Administrator for Management for debt management initiatives, cash management initiatives, management analysis, and for management, financial, and productivity improvement programs, and such other activities as the Deputy Administrator may prescribe from time to time.
1. Develops and manages FmHA debt collection efforts, including compliance with the Debt Collection Act. Monitors FmHA debt management systems to assess effectiveness and impact. Develops and manages FmHA's program for offsetting salary of Federal employees who are delinquent on FmHA loans. Initiates pilots or tests of new or innovative methods, techniques, and processes in debt management.
2. Develops and manages FmHA cash management initiatives. Monitors FmHA cash management systems to assess effectiveness and impact. Initiates pilots or tests of new and innovative methods, techniques and processes in cash management.
3. Responsible for FmHA's management analysis function. Initiates and performs all types of management improvement, productivity improvement, efficiency, and effectiveness studies and analyses. Serves as an in-house consultant and troubleshooter for management problems and concerns.
4. Responsible for FmHA's implementation of OMB Circulars A-76, A-70, and A-129, and for other management, financial, and productivity improvement programs, including Presidential management initiatives.
5. Maintains liaison and working relationship with the USDA Financial Council, the Office of Management Reform, Office of Finance and Management (OFM), OMB, Department of Treasury, and other appropriate Federal Agencies and private sector establishments that impact on or have an interest in the assigned program areas.
07 06 00 0002 Budget Staff
Assignment of Functions
Responsible to the Administrator and Deputy Administrator for Management for FmHA's budget, travel, borrowing, and interest rate management, and for such other activities as the Deputy Administrator may prescribe from time to time.
1. Develops plans and procedures for the formulation, presentation, and execution of the total FmHA budget; on the basis of financial and budgetary planning, assists the Deputy Administrator and program officials in support of decision-making activities and establishment of policy necessary for efficient and effective management of FmHA programs. Recommends reprogramming and policy changes to meet FmHA goals and objectives; recommends budgetary levels, budget strategy and program implementation.
2. Provides leadership and direction for planning, formulation, justification, presentation, execution, control and review of the total FmHA budget effort. Prepares FmHA budget estimates in order to develop the FmHA budget submission to the Secretary's Office, OMB, and Congress. Establishes and maintains control over program and administrative funds to assure compliance with Agency policy, approved apportionments, Congressional interest and applicable laws and regulations.
3. Maintains liaison and working relationship with program and administrative officials, FmHA State Directors and other field personnel. Participates in State meetings, conferences and other sessions and gives advice and counsel on budget operations and operating levels. Serves as FmHA liaison for budget and financial programs with Congressional Committees and staff, OMB, GAO, the Secretary's office, OGC, OIG, and other USDA agencies, Department of Treasury, Department of Housing and Urban Development (HUD), and other agencies, news reporters, public and private interest groups and the general public.
4. Responsible for the total Agency budget effort from planning and formulation to execution control and review. Reviews and recommends changes in operating levels for personnel, travel, overtime, contracts, and other reprogramming of funds.
5. Responsible for travel procedures in FmHA. Develops and recommends travel policies, prepares travel regulations, and reviews and evaluates travel programs of FmHA. Administers the Diners Club travel card program, use of travel agencies, and the employee relocation service.
6. Responsible for revolving fund analysis related to cash forecasting, timing of sale of notes inventory, Treasury borrowings, outlay planning and analysis, and management of FmHA interest rates and interest projections.
07 06 01 Assistant Administrator -- Finance Office
Assignment of Functions
Responsible to the Administrator and the Deputy Administrator for Management for the development of policies that affect the operation of the accounting system, and for other activities the Deputy Administrator may prescribe from time to time.
1. Supports the National Office, State Offices and FmHA field offices nationwide in areas related to loan making and servicing, finance, collection accounting, and financial reporting. Establishes policies and standards for the Agency accounting program.
2. Manages the day-to-day operation of the fiscal and accounting system. Oversees the preparation of special and recurring financial reports to aid Agency management or to meet regulatory requirements (e.g., Office of Management and Budget, Treasury, etc. required reports). Also oversees the preparation of reports based on data in the accounting system which relates to the FmHA budget.
3. Carries out the provisions of the Federal Manager's Financial Integrity Act to assure that adequate internal controls exist to prevent fraud, waste, or abuse of government resources and to assure that the FmHA accounting system meets accounting principles and standards established by the Comptroller General.
4. Responsible for verifying and reconciling accounting data reflecting loan payments deposited by field offices nationwide through wholesale lock box and concentration banking processes. Performs detailed audits of loans and accounts receivable on a continuing basis, and for special purposes such as litigation, refunds, repayments and reconciliation of accounts between the Finance Office and field offices.
5. Participates in the design, evaluation, and implementation of new or revised financial and loan accounting, cash and credit management systems, methods and procedures to improve operations and meet changing legislation or program requirements.
6. Maintains liaison and working relationship with the Deputy Assistant Administrator for Financial Systems, which provides oversight for the Automated Data Processing operations which support the FmHA accounting operation. Also maintains liaison with the General Accounting Office on audit and financial matters relating to the accounting system and with the U.S. Department of the Treasury on matters relating to the deposit of collections from borrowers.
7. Serves as Deputy Equal Employment Opportunity Officer for the entire FmHA work force located in St. Louis, Missouri.
07 06 04 Assistant Administrator for Information Systems Management
Assignment of Functions
1. Responsible for developing, implementing, and evaluating Agency-wide plans, policies, regulations, standards, and guidelines for information processing activities in support of FmHA's missions consistent with Federal and Departmental requirements.
2. Reasonsible for identifying, evaluating, and applying emerging information management technology in support of FmHA program needs.
3. Assures the operation, maintenance, and support of existing financial and management information systems, and Agency hardware used to support FmHA's missions.
4. Responsible for the administration of Agency-wide information resources maintained in ADP systems.
5. Responsible for policy and planning for all ADP security functions.
6. Assures the development of new or enhanced financial and management information systems necessary to support FmHA's new or continuing missions.
7. Assures the development and implementation of systems in accordance with the Applications Portability Profile sponsored by the National Institute for Standards and Technology and assurance of FmHA compliance with all Federal Information Processing Standards.
8. Serves as FmHA's senior IRM Official (SIRMO) in accordance with USDA procedures, policies, and delegated authorities.
9. Assures a regular liaison and productive working relationship with officials of the Agency, Department, and other Federal and professional organizations concerning information processing activities.
07 06 04 0001 ADP Security Staff
Assignment of Functions
1. Responsible for development, coordination, implementation, and oversight of ADP Security policy and procedures.
2. Responsible for security coordination of the database, applications development, software and systems software development.
3. Responsible for telecommunications security.
07 06 04 0002 Management Support Staff
Assignment of Functions
1. Responsible for providing direction and oversight for all technical contract management activities.
2. Responsible for all ISM budget planning, development, support and execution, and oversight.
3. Responsible for personnel resource tracking.
4. Responsible for project tracking and reporting.
5. Responsible for administrative support for system prioritization process.
6. Consolidates and prepares the annual Information Resources Management (IRM) Budget package.
07 06 04 0003 Deputy Assistant Administrator for Management Information Systems
Assignment of Functions
1. Responsible for all Management Information Systems planning.
2. Responsible for ISM policy development and administration.
3. Responsible for operation of the ISM Information Center.
4. Responsible for direction and guidance of the Telecommunications Staff.
5. Responsible for development and maintenance of National Office support systems.
6. Responsible for development of Field Office Support Systems.
7. Responsible for serving as liaison with field users.
8. Responsbile for servicing all field needs.
9. Responsible for coordination of dataadministration function on all distributed systems.
07 06 04 0003 01 Telecommunications Staff Assignment of Functions
1. Responsible for identifying, evaluating, and applying emerging telecommunications technology to support FmHA program needs.
2. Responsible for assuring maintenance and implementation of state-of-the-art knowledge on telecommunications developments.
3. Responsible for providing technical leadership in the telecommunications discipline.
4. Responsible for developing, implementing, and maintaining voice communications policy.
5. Responsible for coordination with the National Computer Center at Fort Collins (NCC-FC) on the Departmental Protocols.
6. Responsible for providing technical support to assure user availability of the FmHA nationwide network of terminals and microprocessors.
7. Responsible for providing performance monitoring, maintenance, and enhancements to the on-line teleprocessing systems to assure optimal system efficiency and effectiveness.
8. Responsible for coordinating the Agency's telecommunications requirements, monitoring network performance, preparing cost/budget estimates and monitoring actual usage compared to budget to assure optimal system efficiency and effectiveness.
9. Responsible for coordinating with other ISM Divisions for the development of Agency long-range ADP planning on automated systems.
10. Responsible for coordinating with other ISM Divisions recommendations/justifications for major ADP expenditures.
11. Assures a regular liaison with officials of the Agency, Department, and other Federal and professional organizations on ADP matters affecting assigned programs.
12. Responsible for testing, evaluation, implementation, and administration of Local Area Network's (LAN's).
07 06 04 0003 02 Information Resources Management Division
Assignment of Functions
1. Responsible for developing FmHA policies, regulations, standards, and guidelines for ISM initiatives and assuring they are in accordance with Federal IRM policies and procedures, including OMB Circulars, GSA regulations, Departmental Standards, Congressional mandates, and other IRM-related requirements.
2. Coordinates development of Agency's short- and long-range ADP planning support of the Agency's mission and in conformance with USDA IRM planning guidance and directives.
3. Responsible for managing and coordinating Agency participation in support of Departmental cooperative processing initiatives and information-sharing initiatives.
4. Responsible for developing and maintaining FmHA reports, management policy and procedures, and for the design, production, and maintenance of regular and ad-hoc reports developed from management information systems in support of Agency and Departmental requirements.
5. Responsible for developing/administering the Agency productivity system in support of Agency requirements.
6. Responsible for developing policies and procedures which ensure the active participation by Agency Program Staff in ISM decision processes, e.g., technical IRM Review Boards and carrying out such policies.
7. Responsible for FmHA information economic activities, including providing technical assistance for the preparation of cost benefit analyses in accordance with internal and external requirements for Agency-wide initiatives.
8. Coordinates the ISM response to outside audits (Office of Inspector General (OIG) and General Accounting Office (GAO)) to assure timely and accurate responses.
9. Responsible for conducting analyses and preparing ad-hoc reports from management information systems and accounting systems in support of Agency internal and external requirements.
10. Establishes and maintains an Agency information center which supports Agency users of information. Assists users in analyzing data for the purpose of creating useful management information. Responsible for supporting management information needs to accommodate all internal and external reporting requirements.
11. Assures a regular liaison and productive working relationship with officials of the Agency, Department, and other Federal and professional organizations concerning information processing activities.
07 06 04 0003 03 Applications Management Division
Assignment of Functions
1. Responsible for planning, organizing, directing, and coordinating all activities related to the design, enhancement and testing of non-financial administrative, program, and management information systems (MIS) on multiple platforms ranging from microcomputers to mainframe computers in compliance with Agency, Federal and Departmental requirements.
2. Responsible for developing policies, methods, procedures, and strategies for ADP support systems for non-financial administrative and program systems and for office automation in support of the standard Agency multi-function workstation (MFWS).
3. Provides technical service and support to Agency managers relating to requirements analysis, systems design, software and documentation development, systems testing, implementation, monitoring, and control.
4. Responsible for coordinating with other ISM Divisions for the development of Agency long-range ADP planning on office automation and management systems.
5. Responsible for coordinating with other ISM Divisions recommendations/justifications for major ADP expenditures.
6. Applies systems life cycle management functions including systems analysis, systems design, systems construction and acquisition, acceptance, implementation, and maintenance for Agency computer systems which operate on multiple platforms ranging from microcomputers to mainframe computer.
7. Provides ADP support, as it relates to mainframe and micro management applications for Agency personnel. Support is in the form of vendor product review, problem resolution, task force participation, and requests from Agency users.
8. Responsible for participation with representatives from FmHA organizations to evaluate the impact on Agency non-financial computer systems of legislative initiatives, instructional or regulatory changes, adopted employee suggestions, and Departmental/Agency initiatives.
9. Maintains a Quality Assurance (QA) program to support "cradle to grave" development of non-financial systems.
10. Responsible for coordination of mainframe and micro data dictionaries. Assists in the development of Agency-wide data dictionary, listing data elements, sources, standards and data definitions of information contained in Agency ADP systems to assure consistency of data.
11. Assists in the development of data administration policies and procedures for non-financial systems.
12. Responsible for managing testing process, which includes verifying/documenting test findings, monitoring corrections of discrepancies/deviations, and facilitating additional development and retesting.
13. Responsible for the development and implementation of an Agency-wide configuration management process and change control procedure for distributed systems.
14. Assures a regular liaison and productive working relationship with managers from the Agency, Department, and other Federal and professional organizations on information processing activities affecting assigned program areas.
07 06 04 0004 Deputy Assistant Administrator for Financial Systems St. Louis
Assignment of Functions
1. Responsible for development, maintenance, and support of all financial systems which operate on multiple platforms ranging from mainframe to microcomputers.
2. Responsible for technology support (hardware, software) for all of ISM on all platforms.
3. Responsible for Agency data administration function.
4. Responsible for coordinating with ISM staff on ISM policy, and standards development and administration.
5. Responsible for coordinating time-sharing service needs with the Department support centers.
07 06 04 0004 01 Systems Requirements and Design Division
Assignment of Functions
1. Responsible for applications systems life cycle management including planning, organizing, directing, and coordinating all activities related to the functional and conceptual design of new or enhanced financial management information systems consistent with Federal and Departmental requirements to support program, financial, and management functions in carrying out FmHA's mission.
2. Participates in the development of the Agency's short- and long-range ADP plan, including ISM budgetary function, in support of the Agency mission and in the establishment of Agency-wide priorities on projects requiring automated systems.
3. Responsible for assuring that the practical application of accounting principles and standards and other requirements set forth by the central guidance agencies are adhered to in designing or enhancing systems. Participates in the formulation of automation and accounting policies, methods, and procedures to secure comprehensive, integrated, efficient, and cost effective operations in support of the Agency's mission.
4. Responsible for establishing and maintaining a quality assurance program for financial information systems to ensure conformance with the Agency's life cycle software standard and for providing management information and recommendations to assure improved project management practices and productivity.
5. Responsible for maintaining the configuration management process to assure control of application software releases to production for new or modified software.
6. Responsible for validating and certifying financial information system software to assure software functionality and system compatibility prior to implementation.
7. Responsible for coordinating with Systems Development Division and accounting, program, and management staffs on the final functional design for all new systems and proposed additions to the financial information systems.
8. Responsible for developing general and detailed functional system design specifications for projects resulting from such actions as legislative and regulatory changes, new hardware or software technology, and employee suggestions.
9. Responsible for supporting the development/modification of appropriate instructions, administrative notices, and forms in support of Agency system changes.
10. Responsible for finalizing and coordinating user approval of documentation for financial information systems.
11. Responsible for supporting new system development, which includes providing functional expertise, recommending related instructions and forms, supporting related training, and maintaining a liaison between developers and users.
12. Assures user involvement from the accounting, program, and management staffs, and external agencies throughout the life-cycle process for new and enhanced financial, management information systems, and field office automation systems.
13. Responsible for preparing detailed user acceptance test criteria as part of system test plans for use in testing applications software to assure it meets user requirements and for drafting user manuals supporting the applications software.
14. Responsible for supporting Financial Systems Subboard activities in the prioritization of requests for system alteration in accordance with the Agency's cost-benefit and priority-setting mechanisms.
15. Responsible for providing all required functional support to the Agency's fiscal and calendar year-end processes which result in producing closing financial reports to OMB and Treasury, payments and statements to private sector investors, and annual financial statements to all borrowers of record.
16. Responsible for coordinating overall accounting needs and management information requirements with Agency contractors, which includes technical liaison, end-user coordination, and product review and approval.
17. Assures a regular liaison and productive working relationship with officials of the Agency, Department, and other Federal and professional organizations concerning information processing activities.
18. Responsible for developing and maintaining financial system user documentation. Documentation includes data input requirements, system edit criteria, processing methodologies, and discrepancy correction for each accounting process.
07 06 04 0004 02 Systems Development Division
Assignment of Functions
1. Assures the planning, development, testing and implementation of financial information systems to support policy implementation for loan making, servicing, cash and debt management, information management, and program accounting activities which operate on multiple platforms ranging from mainframe to microcomputers for the Agency in accordance with Federal and Departmental requirements.
2. Assures automated modifications are consistent with regulatory requirements, changes in law, and changes in technology, and are structured to provide maximum efficiency and effectiveness of Agency operations.
3. Responsible for planning, organizing, directing, and coordinating all activities related to the design or enhancement of financial information systems in compliance with Agency, Federal and Departmental requirements.
4. Responsible for coordinating with other ISM Divisions the development of Agency long-range ADP planning on automated systems.
5. Responsible for task level management of tasks issued to existing Agency development contractors; this includes task resource estimate reviews, technical liaison, end-user coordination, and product review and approval.
6. Responsible for coordinating with other ISM Divisions recommendations/justifications for major ADP expenditures.
7. Applies life cycle management functions, including systems analysis, systems design, systems construction and acquisition, acceptance, implementation, and maintenance for Agency computer systems which operate on multiple equipment platforms ranging from microcomputers to mainframe computers.
8. Participate in the development of the Agency's short- and long-range ADP plan, including ISM budgetary function, in support of the Agency's mission and in recommending Agencywide priorities on projects requiring automated systems.
9. Participates in the formulation of automation policies, methods, and procedures to secure comprehensive, integrated, efficient, and cost effective operations in support of the Agency's mission.
10. Assures the operation, maintenance, and support of existing financial information systems.
11. Responsible for coordinating requirements with the Systems Requirements and Design Division Staff on the final functional design for all proposed additions and modifications to the accounting and financial information systems.
12. Responsible for providing all required technical support to the Agency's fiscal and calendar year-end processes which result in producing closing financial reports to OMB and Treasury, payments and statements to private sector investors, and annual financial statements to all borrowers of record.
13. Responsible for providing technical support to National Office, Finance Office, State Office, and field office users for the ad hoc reporting system.
14. Assures a regular liaison and productive working relationship with officials of the Agency, Department, and other Federal and professional organizations concerning information processing activities.
07 06 04 004 03 Information Technology Division
Assignment of Functions
1. Responsible for assuring the coordination of purchases, establishment and maintenance of inventories, and for the initiation of maintenance contract orders for the Agency's computer and communications equipment in support of Agency requirements.
2. Responsible for assuring maintenance and implementation of state-of-the-art knowledge of microcomputer and mainframe hardware developments.
3. Responsible for assuring operational hardware and software liaisons with the National Computer Centers as Kansas City (NCC-KC) and Fort Collins (NCC-FCC).
4. Responsible for assuring the development/maintenance of special purpose software in support of Agency requirements for management and operation of equipment inventory.
5. Responsible for technical support to FmHA and contractor personnel.
6. Responsible for coordinating with other ISM Divisions for the development of Agency long-range ADP planning on automated systems.
7. Responsible for coordinating with other ISM Divisions recommendations/justifications for major ADP expenditures.
8. Responsible for analyzing, recommending, and implementing application development productivity tools to assure optimal developmental efforts.
9. Responsible for providing specialized systems development support to users and developers of the Agency's financial and program information database management systems.
10. Responsible for data dictionary administration listing sources and data definitions of information contained in Agency financial systems to assure standard systems development.
11. Assures a regular liaison with officials of the Agency, Department, and other Federal and professional organizations on ADP matters affecting assigned programs.
07 06 05 Assistant Administrator for Budget, Finance & Management
Assignment of Functions
This position reports directly to the Deputy Administrator for Management (DAM), providing executive leadership to the Budget Division and the Financial and Management Analysis Division.
1. Directs the coordination, development and implementation of plans and procedures for a variety of FmHA budgetary and financial programs, such as: travel, borrowing, interest rate management, debt management, cash and credit management initiatives, and management analysis.
2.Plans, controls, and directs all policy associated with budgetary, financial and credit management, ensuring that all Office of Management and Budget (OMB) Circulars are implemented.
3. Establishes systems and maintains control over program and administrative funds to assure compliance with overall policy, and applicable laws and regulations.
4. Directs the forecasting of budgets in all major programs involving revolving funds and the annual appropriations for various programs.
5. Provides leadership in the sale of Agency assets through secured trusts or discount repurchase programs with emphasis on modern cash management techniques such as concentration banking and implementation of sound credit management techniques.
6. Serves as the representative for the DAM in all dealings with USDA Financial Council, Office of Finance and Management, OMB, Department of the Treasury, Congressional Committees, Department of Housing and Urban Development, and other agencies as needed.
07 06 05 0001 Budget Division
Assignment of Functions
Responsible to the Assistant Administrator for Budget, Finance and Management. Provides directives and guidance for FmHA's budget, travel, borrowing, and interest rate management, and provides other activities as the Assistant Administrator may prescribe from time to time.
1. Develops plans and procedures for the formulation, presentation, and execution of the total FmHA budget. On the basis of financial and budgetary planning, assists the Assistant Administrator for Budget, Finance and Management and program officials in support of decision-making activities and establishment of policy necessary for efficient and effective management of FmHA programs. Recommends reprogramming and policy changes to meet FmHA goals and objectives; recommends budgetary levels, budget strategy and program implementation.
2. Provides leadership and direction for planning, formulation, justification, presentation, execution, control and review of the total FmHA budget effort. Prepares FmHA budget estimates in order to develop the FmHA budget submission to the Secretary's Office, OMB, and Congress. Establishes and maintains control over program and administrative funds to assure compliance with Agency policy, approved apportionments, Congressional intent and applicable laws and regulations.
3. Maintains liaison and working relationship with program and administrative officials, FmHA State Directors, and other field personnel. Participates in State meetings, conferences and other sessions and gives advice and counsel on budget operations and operating levels. Serves as FmHA liaison for budget programs with Congressional Committees and staff, OMB, GAO, the Secretary's office, OGC, OIG, and other USDA agencies, Department of Treasury, Department of Housing and Urban Development, and other agencies, news reporters, public and private interest groups and the general public.
4. Responsible for travel procedures in FmHA. Develops and recommends travel policies, prepares travel regulations, and reviews and evaluates travel programs of FmHA. Administers the Diners Club travel card program, use of travel agencies, and the employee relocation service.
5. Responsible for revolving fund analysis related to cash forecasting, timing of sale of notes inventory, treasury borrowings, outlay planning and analysis, and establishment of management of FmHA interest rates and interest projections.
07 06 05 0002 Financial and Management Analysis Division
Assignment of Functions
Responsible tothe Assistant Administrator for Budget, Finance, and Management. Provides guidance in developing debt management initiatives, cash management initiatives, and management analysis, and provides management, financial and productivity improvement as needed, and such other activities as the Assistant Administrator may prescribe.
1. Develops and manages FmHA debt collection efforts, including compliance with the Debt Collection Act. Monitors FmHA debt management systems to assess effectiveness and impact. Develops and manages FmHA's offset account collection programs (e.g., IRS offset, salary offset, program benefit offsets, and joint cooperative action with the Department of Justice using private sector attorneys on foreclosure litigation). Initiates pilots or tests of new or innovative methods, techniques, and processes in debt management.
2. Develops and manages FmHA cash management initiatives. Monitors FmHA cash management systems to assess effectiveness and impact. Initiates pilots or tests of new and innovative methods, techniques, and processes in cash management.
3. Responsible for FmHA's management analysis function. Initiates and performs all types of management improvement, productivity improvement, efficiency, and effectiveness studies. Serves as an in-house consultant and troubleshooter for management problems and concerns.
4. Responsible for FmHA's implementation of OMB Circulars A-76, A-70, and A-129, and for other management, financial, and productivity improvement programs, including Presidential management initiatives.
5. Maintains liaison and working relationship with the USDA Financial Council, Office of Finance and Management (OFM), OMB, Department of Treasury, GAO, and other appropriate Federal Agencies and private sector establishments that impact on or have an interest in the assigned program areas.
6. Manages the accounting system and oversees the development and submission of required financial reports.
07 06 06 Assistant Administrator for Human Resources
Assignment of Functions
This position reports to the Deputy Administrator for Management and provides executive guidance to the Human Resources Programs Staff, the Human Resources Development and Training Staff, and the Personnel and Employee Relations Staff. Serves as member of the management team participating in the Employment Review Board (ERB) and the Training Review Board (TRB) meetings.
1. Directs the development of human resources personnel programs and monitors the evaluation of field personnel programs through the Personnel Management Evaluation Review Team, and by providing oversight in the conduct of staff studies on human resources, personnel management and training issues.
2. Provides overall management for all human resources programs, such as the Suggestion Program, retirement, the Employee Benefit and Incentive Awards Program, the Health and Wellness Program, etc.
3. Develops and manages the implementation of Human Resources Development and Training programs, which includes developing and conducting training courses for specific needs. (Examples of the special needs include, but are not limited to, loan program training, ADP and accounting procedures, and administrative and supervisory functions.)
4. Provides leadership and oversight in operating services involving personnel management for the National Office, the Finance Office, and the State Offices.
5. Provides direction and oversight regarding employee/labor management relations, adverse actions, conduct, discipline, grievances, and appeals.
6. Maintains liaison and working relationship with key officials of the Agency, the Department of Agriculture, the Office of Personnel Management, and officials of other Federal agencies.
07 06 06 0001 Personnel and Employee Relations Staff
Assignment of Functions
1. Provides direct operating services involving personnel management for employees of the National Office, Finance Office, and field offices for all operating services not specifically delegated below National Office level.
2. Provides advisory and staff services to field Administrative Staffs for the full range of operating personnel services and employee relations functions.
3. Maintains a Special Examining Unit which provides recruitment for a variety of entry level and worker-trainee positions utilized in the field.
4. Plans, develops and implements programs and activities relating to employee and labor management relations, adverse action, conduct, discipline, grievances, and appeals. Represents the Agency before the Merit System Protection Board.
5. Maintains liaison and a working relationship with employee organizations and with supervisors and managers through intra-management communication and consultation.
6. Ensures fair and equitable handling of negotiations and arbitrations with various unions.
7. Maintains liaison and working relationship with key officials of the agency, the Department of Agriculture, the Office of Personnel Management, officials of other Federal agencies, and others, and collaborates on matters of mutual concern. Represents the Agency on departmental, interdepartmental, and interagency task forces on matters affecting assigned programs.
07 06 06 0002 Human Resources Development & Training Staff
Assignment of Functions
1. Plans, develops, and implements general and technical employee development and training programs and activities relating to FmHA loan programs, automated systems and processes, and general administrative and supervisory functions.
2. Responsible for long-range planning to assure effective training and career development of FmHA employees. Develops overall policy options for FmHA program and administrative training activities.
3. Develops and maintains independent training modules related to the FmHA loan and grant accounting system processes.
4. Schedules and conducts training seminars on FmHA accounting processes for FmHA Finance Office and field office personnel. The training includes computer-based, audio training techniques and on-line system training data bases.
5. Provides back-up training support for computer applications utilized by field ADP Coordinators.
6. Analyzes system alterations to FmHA accounting processes, modifying training modules as required. Reviews and evaluates training modules, ensuring compliance with FmHA loan program and related accounting guidelines.
7. Maintains liaison and working relationship with key officials of the agency, the Department of Agriculture, the Office of Personnel Management, officials of other Federal agencies, and others, and collaborates on matters of mutual concern. Represents the Agency on departmental, interdepartmental, and interagency task forces on matters affecting assigned programs.
07 06 07 Assistant Administrator for Procurement and Administrative Support
Assignment of Functions
Responsible to the Deputy Administrator for Management for the overall management of FmHA procurement, contracting, real and personal property, supply management, directives and administrative services activities.
1. Provides executive leadership, formulates and coordinates policies, and provides direction to three subordinate organizations in carrying out assigned programs.
2. Develops, implements and evaluates policies and procedures for the orderly management of the FmHA procurement and administrative services support activities and for the provision of procurement and administrative services to FmHA offices nationwide. These services include contracting, small purchases, mail management, leasehold acquisition, communications system operations, telephone operations, printing and reproduction requirements, and forms/records/directives management.
3. Provides a centralized point of control for all FmHA procurement policies, standards, plans and procedures. Directs all Agency ADP procurement activities, Federal Acquisition Regulation (FAR) contracting, and small purchasing acquisition. Provides guidance on program services contracting and utilization and management of office space.
4. Establishes and maintains systems for the review and clearance of Agency directives, issuances, and public participation functions, including publication of regulations and legal notices in the Federal Register.
5. Oversees and implements the Freedom of Information, Privacy Act and Tort Claims programs for the Agency.
6. Directs the Agency's supply, space management, and real and personal property management programs, formulating and evaluating necessary policy, standards and procedures.
7. Maintains liaison and working relationship with key officials of the Agency, the Department of Agriculture staff offices, officials of other Federal agencies, and others to collaborate on matters of mutual concern. Represents the Agency on departmental, interdepartmental and interagency task forces on matters affecting assigned programs.
8. Develops budget plans for procurement and administrative services support activities. Provides major input to FmHA's overall administrative budget, and coordinates that budget with the Assistant Administrator for Budget, Finance and Management.
9. Coordinates the Department Excess Personal Property Program which disposes of or affects utilization of the Property Management Information System.
10. Provides executive leadership for conducting reviews, formal training, and oversight of delegated authorities to State Directors to ensure conformance to Agency policies and Government regulations.
07 06 07 0001 Procurement Management Staff
Assignment of Functions
1. Formulates, evaluates, and recommends policy, standards, plans, and procedures for agency-wide procurement programs.
2. Provides procurement training for FmHA procurement and program personnel.
3. Provides direction and oversight on all procurement activities.
4. Performs procurement reviews, analyzes audit reports, advises of corrective action and oversees compliance.
5. Responsible for contracting and contract administration for services and supply items on the open market or through established Government sources. Works with the Small Business Administration on 8A contracts with minority enterprises and the Department of Labor in handling wage rate matters.
6. Solicits and administers complex technical contracts for the acquisition of automated data processing services, equipment and maintenance.
7. Performs studies and analysis of procurement procedures and policies and recommends new and/or revised policies, systems technology, and procedures.
8. Provides technical guidance to the National Office, Finance Office, and State Directors, and their staffs in the interpretation of laws, rules and regulations, and policy related to procurement programs.
9. Acts as a liaison with Federal and State agencies in coordinating procurement actions.
10. Interacts with the Department, GSA, Small Business Administration and Department of Labor on procurement issues.
07 06 07 0002 General Services Staff
Assignment of Functions
1. Formulates, evaluates, and recommends policy, standards, plans, and procedures for the management of records, forms and directives; mail; processing of computer data for mailing; review and processing of Freedom of Information/Privacy Act and Tort Claims; printing, duplication and telephone operations.
2. Responsible for developing and assuring that FmHA policies, regulations, standards, and guidelines established for Agency directives are in accordance with Federal policies and procedures including OMB circulars, GSA regulations, and Congressional policies; maintenance of formal regulations, administrative notices, and procedural announcements, including the publication of regulations and legal notices in the Federal Register.
3. Responsible for control of written communications by letters, memorandums, telegraph, and mailgrams.
4. Responsible for developing and administering systems and procedures for the creation, maintenance, and use of paper records. Identifies and preserves records to provide adequate documentation of functions and activities. Responsible for the security and disposition of records.
5. Maintains liaison and working relationship with other USDA agency administrative support service divisions. Works closely with the General Services Administration and the Office of Management and Budget. Provides policy direction and serves as liaison with the Finance Office for printing, telephone operations, records, files and mail services.
6. Prepares substantial input to administrative budget plans as required and administers administrative budgets for the National Office.
7. Responsible for developing and coordinating systems and procedures for the effective delivery, distribution, or dispatch of all types of written communication and other material, including the use of automated mailing lists, mechanical sorting devices, and metered mailing devices. Provides special messenger service and mail pickup and delivery.
8. Responsible for the distribution of mail nationwide. Provides printing and duplication liaison with the General Services Administration. Responsible for the maintenance, operation, and ultilization of a mini-computer with CRT and line printer to maintain all mailing addresses and cross-reference lists nationwide.
9. Responsible for the printing, storage, assembling, and distribution of Agency procedures to field offices nationwide.
10. Reviews Freedom of Information/Privacy Act and Tort Claim requests from the private sector and prepares and coordinates Agency responses.
11. Plans and coordinates Agency records, mail and communication operations; develops and recommends new or revised policies, systems, technology, and procedures relating to Agency operation in the area of records and communication management.
12. Prepares and monitors the National Office budget for all non-personal service components. Performs analyses and reconciles all billing problems.
13. Provides assistance to the Finance Office and State Directors in the interpretation of laws, rules, regulations, and policies pertinent to records, forms, and communication management.
07 06 07 0003 Property and Supply Management Staff
Assignment of Functions
1. Formulates, evaluates, and recommends policy standards, plans, and procedures concerning personal and real property management, warehouse functions, furniture rehabilitation and repair, and inventory control.
2. Responsible for the acquisition and utilization of real and utilization of personal property. Prepares detailed technical analysis of need and cost benefit studies and develops new or revised policies, systems technology, and procedures to improve Agency operations.
3. Responsible for the storage and distribution of over 1200 forms and supply items to the National Office and field offices. Maintains an automated forms and supply inventory systems for proper monitoring and control of stock levels. Provides management information on stock levels, costs, and order status to interested parties.
4. Determines need for furniture rehabilitation and repair of office machines. Performs feasibility analysis of maintenance contracts as opposed to repair on an as needed basis.
5. Responsbile for property management, accountability, utilization, disposition, and inventory control of equipment/furniture, and the input interface, and utilization of the Property Management Information System.
6. Coordinates the Department Excess Personal Property Program which disposes of or affects utilization of all excess property within USDA.
7. Responsible for the acquisition, utilization, and management of office and other types of space in buildings acquired by leasehold, agreement, or inter-government assignments; providing for space requirements in proposed long-range federal construction; developing arrangements for consolidated housing of USDA agencies; and reviewing field office space reports and surveys.
8. Responsible for the planning, execution, and management of space assignment and layout of office space for State Offices and the Finance Office. Based on projected workload, equipment, and personnel acquisitions, makes long-range projections of space needs, assignments, and related costs. Recommends policies regarding space allowances and criteria. Provides information to GSA and USDA activities on the Agency's space inventory.
9. Responsible for the overall administration of an employee safety program in the FmHA St. Louis office. Provides leadership for investigating and reporting accidents involving personal injury or property damage. Conducts safety inspections to identify and remove hazards in the work place.
10. Assists the National Office, State Directors, and their staffs in the interpretation of laws, rules and regulations, and policies pertinent to supply management, personal and real property, and develops procedural issurances and correspondence.
11. Provides executive leadership for conducting review, formal training, and oversight of delegated authorities to State Directors to ensure conformance to Agency policies and Government regulations.
12. Responsible for providing staff leadership in coordinating execution of agreements and memoranda of understanding for copy service, printing and duplication, and employee health services.
13. Responsible for quality control methods and procedures to ensure forms and supply items stocked in the warehouse comply with specifications and are free from defects. Initiates claims against vendors supplying defective items and resolves claims in the interest of the Government.
14. Prepares budgetary and supporting information for such needs of the Finance Office and field offices as equipment, supplies, space, communications, etc., for the efficient use of resources of the Agency.
15. Responsible for directing, coordinating, and monitoring of the office services operating budget totaling over $ 40 million for field offices nationwide and a separate budget for the Finance Office. Recommends and adjusts allocations for State Offices and provides liaison with Finance Office, field, NFC, and National Office personnel on all budget matters. Develops, coordinates, and distributes reporting information for use by interested parties in budgetary control and forecasting.
16. Maintains liaison and working relationship with key officials of the Agency, the Department of Agriculture staff offices, officials of other Federal agencies, and others to collaborate on matters of mutual concern. Represents the Agency on departmental, interdepartmental and interagency task forces on matters affecting assigned programs.
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